Planning a Wedding When Mother Nature Is On The Guest List

When planning an outdoor wedding, what you need to know is that it’s different to other types of weddings. To ensure you get the best out of your event, here are some things you should bear in mind.

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Outdoor weddings have an undeniably romantic allure, offering a perfect combination of natural beauty, open spaces, and a unique opportunity for couples to express their creativity. Whether you dream of a beach ceremony, a winery reception, or a cozy backyard celebration, planning an outdoor wedding can be both exciting and challenging. This comprehensive guide will cover everything you need to know to create the perfect outdoor wedding, from choosing a venue to navigating the unpredictable elements of weather and pests.

Choosing the Ideal Outdoor Wedding Venue

Consider Accessibility

When choosing an outdoor wedding venue, the first thing to consider is accessibility for all your guests, including the elderly, handicapped, and out-of-town attendees. Make sure the venue is easy to find and navigate, and provide clear directions to facilities such as restrooms and parking.

Research Venue Restrictions

Before committing to a venue, carefully research any restrictions that may apply, such as limits on amplified sound, alcohol service, or guest capacity. Additionally, find out if the venue requires permits for outdoor ceremonies or receptions, and ensure that you’re able to obtain the necessary permits in a timely manner.

Evaluate Weather and Climate

While it’s impossible to predict the weather on your wedding day, it’s essential to choose a venue with suitable climate conditions during your preferred season. For instance, avoid planning a beach wedding during hurricane season or an outdoor ceremony in a location known for extreme heat or humidity.

Consider Backup Plans

Even with careful planning, unexpected weather events can still impact your outdoor wedding. Be prepared with backup plans, such as a tent or an indoor space, to ensure that your guests remain comfortable and safe in case of rain, wind, or extreme temperatures.

Outdoor Wedding Décor and Design

Embrace the Natural Landscape

When planning your outdoor wedding, take advantage of the natural beauty of your chosen location by incorporating it into your décor. For example, consider using rustic colors to complement a countryside setting or vibrant, tropical hues for a beach wedding.

Lighting and Ambiance

Outdoor weddings offer the opportunity to create a magical ambiance through creative lighting. Consider using string lights, paper lanterns, candles, or torches to add a warm and inviting glow to your ceremony and reception spaces.

Seating Arrangements

One of the benefits of an outdoor wedding is the flexibility to create unique seating arrangements. Consider using a mix of chairs, benches, and even hay bales for a casual, rustic feel, or go for a more formal setup with elegant Chiavari chairs and premium linens.

Navigating the Elements

Weather Contingency Plans

No outdoor wedding is complete without a well-thought-out weather contingency plan. This might include reserving a tent with sidewalls, having umbrellas on hand, or even planning for an indoor space as a backup option.

“If I could give the Grand Magnolia House 20 out of 5 stars I would. I had my wedding there, and even though it rained I would not change a single thing. Ian and Kevin don’t treat you like customers, or even like guests, they treat you like family. Their kindness and their hospitality do not go unnoticed. The day went SEAMLESS even though we had some unexpected things happen at the last minute. I cannot recommend them enough. If you are on the fence about booking because it’s all outdoors and the Georgia weather is unpredictable, don’t worry. Ian and Kevin will take care of you and make the day perfect. I promise. My wedding day was a fairytale (even in the pouring rain) and I have no one to thank other than the Grand Magnolia House.”

Alex Leblanc on Google

Pest Control

Insects and pests can be an unwelcome guest at an outdoor wedding. To minimize their presence, consider having the grounds professionally treated before your event, placing citronella candles and bug zappers around the venue, and using flowers that repel insects, such as lavender and marigolds.

Temperature Control

Ensure your guests’ comfort by providing cozy blankets or fans, depending on the weather conditions. If you’re expecting particularly hot or cold temperatures, consider renting portable heaters or air conditioners to maintain a comfortable environment.

Catering and Menu Planning for Outdoor Weddings

Choose an Experienced Caterer

Select a catering team with experience in outdoor weddings, as they’ll be better equipped to handle the unique challenges of serving food and beverages in an outdoor setting.

Plan a Creative Menu

An outdoor wedding allows for a more inventive menu, from wood-fired pizza ovens to pig roasts. Opt for passed appetizers during cocktail hour and plated meals for dinner to minimize the risk of pests around buffet tables or family-style dishes.

Keep Guests Hydrated

Providing plenty of water stations and non-alcoholic beverages is crucial for keeping guests hydrated throughout the event, especially during warmer months.

Entertainment and Activities

Amplify Sound

To ensure that all your guests can hear the ceremony and speeches, invest in amplifiers and microphones for your outdoor wedding. This is particularly important for larger guest lists or venues with challenging acoustics.

Plan for Outdoor Games

Entertain guests during cocktail hour or downtime with outdoor games, such as lawn bowling, croquet, or giant Jenga.

Have a Dance Floor

An outdoor dance floor can be as simple as a designated area on the grass or as elaborate as a custom-built platform. Whichever option you choose, make sure it’s stable and safe for guests to dance on.

At The Grand Magnolia House, we’ve perfected the the nuances of outdoor weddings with everything you need to make Mother Nature a welcome guest. Why not come see for yourself? Book a private tour of Grand Magnolia House today.

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